Data Privacy Policy

Last Updated: October 17, 2025

Coventry Management (“Coventry Management”, “we”, “us”, or “our”) is committed to protecting the privacy and security of personal information. This Data Privacy Policy explains how we collect, use, disclose, and safeguard personal information when you visit our website (the “Site”) or interact with our services.

By using this Site, you agree to the practices described in this Date Privacy Policy.

1. Information We Collect

We may collect and process the following types of personal information:

Information You Provide Directly

You may provide personal information to us when you:

• Contact us through the website
• Request information about our services
• Subscribe to newsletters or communications
• Engage with us as a prospective or existing client

This information may include:

• Name
• Email address
• Telephone number
• Country of residence
• Professional or financial information you choose to share
• Any other information voluntarily submitted through contact forms or communications

Automatically Collected Information

When you visit our Site, certain information may be collected automatically, including:

• IP address
• Browser type and version
• Device type
• Pages visited and time spent on the Site
• Referring websites or links
• General geographic location

This information helps us improve website functionality, performance, and security.

2. How We Use Your Information

We may use personal information for the following purposes:

• To respond to inquiries and communicate with you
• To provide information about our services
• To manage and maintain our relationship with clients
• To improve our website and user experience
• To comply with legal and regulatory obligations
• To protect against fraud, unauthorized activity, or misuse of the Site

We will only process personal information where we have a lawful basis to do so under applicable laws.

3. Sharing of Information

Coventry Management does not sell, rent, or trade personal information to third parties.

We may share personal information in the following circumstances:

• Service Providers: With trusted third-party vendors who assist with website hosting, IT services, or communications
• Legal and Regulatory Authorities: When required to comply with applicable laws, regulations, or legal processes
• Professional Advisors: Such as legal, accounting, or compliance professionals
• Business Transfers: In connection with a merger, acquisition, restructuring, or sale of assets

Any third parties receiving personal information are required to protect it and use it only for the specified purpose.

4. International Data Transfers

As Coventry Management is based in Japan and may serve international clients, personal information may be transferred to or processed in jurisdictions outside your country of residence.

Where such transfers occur, we take reasonable steps to ensure appropriate safeguards are in place to protect personal information in accordance with applicable data protection laws.

5. Data Security

We implement reasonable technical and organizational measures designed to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure.

6. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including satisfying legal, regulatory, tax, accounting, or reporting requirements.

When personal information is no longer required, we take reasonable steps to securely delete and anonymize it.

7. Your Rights

Depending on your location and applicable laws, you may have certain rights regarding your personal information, including the right to:

• Request access to the personal information we hold about you
• Request correction of inaccurate or incomplete information
• Request deletion of your personal information where permitted by law
• Object to or restrict certain types of processing
• Withdraw consent where processing is based on consent

Requests regarding personal information may be submitted using the contact details below.

8. Cookies and Website Tracking

Our Site may use cookies or similar technologies to improve functionality and analyze how the Site is used.

Cookies are small text files stored on your device that help websites operate efficiently and provide analytical information. You can control or disable cookies through your browser settings.

9. Third-Party Websites

This Site may contain links to external websites that are not operated or controlled by Coventry Management. We are not responsible for the privacy practices or content of such third-party websites.

Users are encouraged to review the privacy policies of any external sites they visit.

10. Updates to This Policy

Coventry Management may update this Privacy Policy from time to time to reflect changes in legal requirements, technology, or business practices.

Any updates will be posted on this page with an updated “Last Updated” date.

11. Contact Information

If you have any questions about this Privacy Policy or how personal information is handled, please contact:

Coventry Management
Tokyo, Japan
info@coventrymgmt.com